Profit Pilot | Pricing Software for Owner-Led Businesses

Profit Pilot

The Pricing Software Built To Protect Your Cash And Profit

Stop Pricing on Instinct.

Profit Pilot turns unpredictable pricing into a precise system, so every quote translates into cash you actually keep.

For owner-led businesses where strong sales never turn into bankable cash.

See Profit Pilot in Action →

Why Profit Pilot

Every completed quote makes the next one smarter

Instant Calculations

No formulas or spreadsheets. Just your numbers calculated automatically.

Protect your intended profit

Build every quote around the cash and profit your business needs to keep.

Make deliberate trade-offs

Negotiate and offer discounts confidently.

Stay on track

Track each quote against your income target.

Know your baseline price

Have your lowest price at your fingertips.

Save time on future quotes

Save your quotes as reusable templates for future use.

What's Inside

Two Instruments. Two Resources. One Login.

Profit Pilot is a set of instruments that work together, so every price you send is built on what your business actually costs to run.

Instrument

Pricing Compass

Know the price that protects your margin before the quote leaves your hands, and how long the project can run before it costs you.

Instrument

Income Map

Know what each service line has to bring in this year to cover the business and pay you.

The Pricing BaselineThe method behind every number, in book form.
Price Objection ScriptsThe words to use when a client pushes back on price, asks for a discount, or stretches the scope.

How It Works

From Guesswork To A Price You Can Defend

1

Set Up

Enter your business, service lines, and working year once. Everything stays saved.

2

Calibrate

Add your real overhead, so every quote carries its fair share of running the business.

3

Build

Choose project or volume delivery, then cost-based or value-based pricing. The price is calculated instantly.

4

Protect

See how long the project can run before it loses money. Send the quote, or save it as a template.

Every quote should do more than win another project.

It should protect the profit that keeps cash in the business.

Pricing Compass In Action

Same Project. Different Price Options.

Choose the price that fits the client and protects your business.

Baseline Price

$41,035
Nominal profit$9,470
Cash margin23.1%
Set aside for the business$0
Days before loss29

Protected Price

$49,242
Nominal profit$11,363
Cash margin23.1%
Set aside for the business$6,313
Days before loss38

Shown from the live Pricing Compass, using a sample business. Yours runs on your own numbers.

See The Full Picture

Track Every Quote Against Your Sales Target

    Know:

    • how close you are to your sales target.
    • how much of your fixed costs are covered by accepted quotes.
    • which part of your business brings in the most money, and which brings in the least.
Good afternoon, Jordan.
Revenue Target
$268,400 quoted
22% of target · $931,600 to go
Target $1,200,000
Overhead / Fixed Costs Covered This Year
$96,300 covered
21.4% of annual overhead
Service Lines
2
Profit Quoted This Year
$61,900
Quotes This Year
6
Overhead Coverage by Service Line
Service LineAnnual TargetBilled This YearCoverage
Commercial Landscaping$700,000$171,800
25%
Residential Design$500,000$96,600
19%

The live Profit Pilot dashboard, shown with a sample business.

Built With Production Rigor

Profit Pilot comes from Big Four financial discipline and years in manufacturing operations, where a production run priced on a guess loses money on every unit.

The same pattern showed up in agencies, consultancies, design studios and manufacturers. Work was won, delivered and paid for, and the profit still disappeared somewhere between the quote and the bank.

Profit Pilot turns that discipline into software. Every quote you send covers the work, the business behind it, and the days delivery really takes, so the profit you price is the profit you keep.

Who This Is For

Owner-led businesses with real overhead, where winning work isn't the problem. Keeping the profit is.

Built for creative and marketing agencies, PR firms, interior design studios, architecture and engineering firms, consultancies, event and production companies, custom and bespoke manufacturers, apparel and fashion producers, landscaping and construction firms, and any business that delivers a product or a service.

This is for you if

✓Revenue is consistent but cash flow stays tight
✓You're still doing the math in your head before every quote
✓You've never actually seen your real margin on a finished project

This is not for you if

✕Sales are your primary problem
✕You want the pricing work done for you, rather than by you
✕You run a software SaaS business model

The Investment

Profit Pilot Core

$997

Paid upfront. $297/year from year two.

✓Pricing Compass
✓Income Map
✓The Pricing Baseline (book)
✓Price Objection Scripts
✓Invoice generation, straight from your protected price
Get Profit Pilot Core

Secure checkout by Stripe·14-day guarantee·Instant access

Renews automatically at $297/year from year two.
Cancel anytime before your renewal date.

14-day guarantee. Run Profit Pilot on a finished project with your numbers. Compare what you charged with the baseline and protected prices. If the profit and cash you lost isn't worth more than $997, you get a full refund.

Frequently Asked Questions

Who is Profit Pilot for?
Owner-led businesses with real overhead: creative and marketing agencies, PR firms, interior design studios, architecture and engineering firms, consultancies, event and production companies, custom and bespoke manufacturers, apparel and fashion producers, landscaping and construction firms, and any business that delivers a product or a service. If you win work consistently but strong revenue doesn't turn into strong cash, it's built for you.
Does Profit Pilot work for businesses that make products, not just services?
Yes. Profit Pilot prices by how the work is delivered, not by what you sell. Custom or one-off work is priced as a project, using the days it takes to complete. Repeat production is priced by volume, using units per day and quantity. Bespoke furniture, a wedding gown or a set of architectural plans is priced as a project; a bakery run or a production order is priced by volume.
Why is my business busy but there's no cash in the bank?
Usually because prices cover the visible costs of each project but not its share of overhead, and not the extra days delivery really takes. Every invoice looks profitable while the business quietly absorbs the difference. Profit Pilot builds your overhead and your real working days into every quote, so the price covers what it takes to run the business, not just the job.
Why did a project that was paid in full still lose money?
Because profit is decided by what delivery costs, not by whether the client paid. When a project takes longer or costs more than planned, the extra comes out of a price that never covered it. Profit Pilot shows how many days a project can run before it moves into a loss, before you send the quote.
How do I price a project so it doesn't lose money?
Price from what the project will actually cost your business to deliver, not from what competitors charge or what feels acceptable. That includes the cost of running the business while the work is being done. Profit Pilot calculates this on every quote from your own numbers, so each price covers the work and the business behind it.
How do I include overhead in my prices?
Every price has to carry its share of what it costs to run the business: rent, salaries, software, insurance, and everything else that doesn't belong to a single project. Profit Pilot handles this for you automatically. Enter your overhead once, and every quote includes the right share for the work being priced.
What is the lowest price I can accept on a project?
The lowest safe price covers direct costs and the project's share of overhead. Anything below it loses money even if the client pays in full. Profit Pilot calculates that floor on every quote, so you know exactly where the line is.
How much discount can I give without losing money?
Only as much as sits above your cost floor. Profit Pilot shows the maximum discount on every quote and flags any discount that would push the project into a loss.
What happens to my profit when a project runs over schedule?
Every extra day uses a day of overhead, whether or not you bill for it. Profit Pilot shows how many days a project can run at a given price before that cost wipes out the profit.
Should I use cost-based or value-based pricing?
Use value-based pricing when the result is worth more to the client than the work costs you, and cost-based pricing when it isn't. Either way, the price should never fall below your cost floor. Profit Pilot builds both and keeps the floor protected.
Should I fix my pricing myself or hire someone to do it?
If you have time to enter your numbers and run your own quotes, Profit Pilot gives you the structure to do it yourself. If you want the analysis done for you, Pricing Reconstruction audits your current prices against your completed projects, rebuilds them, and delivers a Pricing Architecture Blueprint.
What's the refund policy?
Profit Pilot comes with a 14-day guarantee. Enter one completed project using its actual costs and actual time, then compare what you charged with the baseline and protected prices Profit Pilot calculates from your numbers. If the profit and cash you lost isn't worth more than $997, email us within 14 days for a full refund. Refunds require completed onboarding and one saved quote. The Pricing Baseline and Pricing Objection Scripts unlock on day 15, and refunds are limited to one per customer.

Stop Pricing On Instinct.
Start Pricing On Structure.

Build your first protected quote today.

Get Profit Pilot Core, $997 →
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